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Special Education Bilingual Assessment Clerk
Title:Special Education Bilingual Assessment Clerk
Location:Central Administration

Primary Purpose:

Help schedule and notify stakeholders of ARD meetings.  Translate and interpret for Spanish-speaking families.  Act as a liaison for our Spanish-speaking families.  Assist with appropriate assessments of bilingual students.  Support the department in a variety of routine tasks. 



High school diploma or GED

Associate’s degree, two years of study at an institution of higher learning, or have met formal academic assessment as required by the No Child Left Behind Act (preferred)

Valid Texas educational aide certificate


Special Knowledge/Skills:

Ability to work with children with disabilities

Ability to follow verbal and written instructions

Ability to communicate effectively in English and Spanish

Ability to meet established deadlines

Knowledge of general office equipment

Knowledge of Special Education

Knowledge of Google Apps & Suite

Knowledge of IEP related software (E-SPED, Easy IEP, etc.)

Understanding of the role and responsibilities of a translator/interpreter during ARD meetings, parent conferences, and counseling sessions.




Five years experience working in a school setting (preference given to those working with supporting programs and services for students with disabilities.

Major Responsibilities and Duties:


  1. Assist and help Spanish-speaking families and become their liaison with the school.
  2. Translate and interpret for ARD meetings when needed.  Assist before, during, and after as the need dictates.
  3. Assist with the initial special education assessments of our bilingual students.
  4. Provide updates and feedback to the Director of Special Populations as needed.
  5. Reads a variety of materials (e.g., letters, instructional materials, brochures, articles, handbooks, bulletins, Individualized Education Plans (IEP), medical and psychological records) for the purpose of translating materials in Spanish and/or English.
  6. Attends a wide variety of meetings, community meetings, hearings, and/or interviews for the purpose of serving as an interpreter of conversations (e.g., Spanish/English).
  7. Answers questions and interprets and/or translates appropriately and with correct pronunciation from source language to target language (e.g., English to Spanish) with speed and accuracy for both internal and external parties such as staff, parents, students, and/or public agencies for the purpose of providing information and/or routing inquiries.
  8. Prepares a wide variety of documents (e.g., forms, handbooks, testing materials, eligibility reports, psychological reports, calendars, and manifestation hearing reports) for the purpose of providing/translating materials in Spanish and/or English.
  9. Translates a wide variety of documents verbatim and idiomatic materials and conversations from the source language to the target language (e.g., special education IEP meetings and resulting correspondence and reports, forms, handbooks, curriculum and testing materials, legal and medical documents, department forms, e-mail, literary books, state reports) for the purpose of ensuring accuracy of information.
  10. Develop and maintain the ARD schedule collaboratively with the assessment staff, ARD facilitator, and campus administrator.
  11. Collect, scan, and archive information and data collected from teachers, counselors, related service personnel and file.
  12. Travel between schools, on an as needed basis, to perform duties assigned by the director special populations
  13. Track timelines for referrals, evaluations, and annual reviews.
  14. Prepare and provide reports from the electronic student information system.
  15. Assist with maintaining special education eligibility folders with accuracy and consistency.
  16. Assists department personnel with obtaining information from campus files.
  17. Assists with updating PEIMS records.
  18. Adheres to federal, state and local policies and procedures related to special education issues
  19. Assist in the dissemination, collection, and submission of Medicaid billing forms.
  20. Attend meetings and/or trainings related to the IEP process and compliance.
  21. Perform other duties related to Special Education as assigned.
  22. Comply with directions and instructions from supervisor and perform other tasks and assume such responsibilities as may be assigned.



  1. Maintain confidentiality.
  2. Participate in staff development training programs, faculty meetings, and special events as assigned.

Supervisory Responsibilities:


Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment; other specialized and adaptive equipment used by students

Posture: Frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking and reaching

Lifting: Frequent light lifting and carrying (less than 15 pounds);

Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (bacteria, communicable diseases)

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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